Students, classes, grading, billing, POS, marketing — everything your martial arts school or fitness studio needs, in one beautiful platform. No more juggling five different apps.
Built for Australian martial arts schools & fitness studios
Most dojo and gym owners use separate tools for billing, scheduling, attendance, marketing, and accounting. Phoenix Suite replaces them all.
Start with the base platform and add modules as you grow. Each one is purpose-built for martial arts and fitness businesses.
Complete CRM with profiles, emergency contacts, medical notes, subscription tracking, attendance history, and document management.
BaseVisual weekly timetable, recurring sessions, capacity management, auto-enrollment from subscription plans, and attendance tracking.
BaseFlexible subscription plans with conditional discounts, Stripe integration, auto-billing, overdue tracking, and GST-compliant receipts.
BaseMulti-discipline management with custom belt/rank systems, grading events with invitations and fees, syllabus tracking, and readiness dashboards.
Add-onExercise library, personalised workout plans with supersets and circuits, group programs, body metrics tracking, and workout display timers.
Add-onSell uniforms, equipment, and supplements. Inventory with variants and sizes, walk-in sales, account balances, refunds, and printable receipts.
BaseEmail and SMS campaigns, event management with bookings, reusable templates, audience targeting, and full notification logs.
Add-onYour own branded public website with customisable themes, blog, instructor profiles, class schedules, trial signup forms, and SEO.
Add-onConnect to Xero, MYOB, or QuickBooks. Auto-generate double-entry journals from sales, subscriptions, and gradings. Equipment depreciation tracking.
BaseSet up any tablet as a self-service kiosk. Students tap their photo to check in — no scanning, no typing. Staff see real-time attendance on their dashboard.
Every student gets a mobile-friendly portal where they can manage their own membership, view class schedules, track belt progress, and pay bills.
Start with a 14-day free trial. No credit card required. Cancel anytime.
For gyms & fitness studios
For dojos & martial arts schools
Both sports + your choice of add-on
The complete platform — everything included
Add-ons available on any plan:
Email & SMS campaigns, events, templates
Branded public site, blog, SEO, trial forms
Additional staff accounts beyond your plan limit
14 days, with full access to all features. No credit card required to start. At the end of your trial, choose a plan or your account is paused (never deleted).
Yes. You can create unlimited disciplines (Karate, BJJ, Taekwondo, etc.), each with their own custom belt/rank system, colours, dan levels, and grading requirements. Students can be enrolled in multiple disciplines simultaneously.
Absolutely. The Fitness module includes exercise libraries, personalised workout plans with supersets and circuits, group programs, body metrics tracking, and workout display screens with built-in timers (Tabata, AMRAP, EMOM).
Create subscription plans with flexible frequencies (weekly, fortnightly, monthly, etc.) and set up conditional discount rules (e.g. 10% off if enrolled in 2+ classes). Phoenix Suite integrates with Stripe for card payments, or you can track cash/manual payments.
Yes. Each organisation's data is completely isolated (multi-tenant architecture). We use encrypted connections, JWT authentication with separate access/refresh tokens, per-org rate limiting, and all passwords are bcrypt-hashed. The platform is hosted in Australia.
Phoenix Suite generates double-entry journals from your sales, subscriptions, and gradings, then syncs them to Xero, MYOB, or QuickBooks Online via OAuth. You can also export as CSV for any other system.
Yes. Every student gets their own mobile-friendly portal to view classes, track belt progress, pay invoices, message staff, and manage their profile. They log in with their email — no app download required.
Yes. No lock-in contracts, no cancellation fees. Your data remains available for export for 90 days after cancellation.
No credit card. No setup fees. Full access to all features.
Get your dojo or gym running on Phoenix Suite in under 5 minutes.